BISHOPSTONE & DISTRICT GROUP PARISH COUNCIL

MINUTES OF A PARISH COUNCIL MEETING HELD ON

THURSDAY 11TH NOVEMBER 2010 AT 7.30 PM

IN STAUNTON ON WYE VILLAGE HALL

 

PRESENT:

Councillors:  J Macklin  (Chairman)  S Hubbard (Vice Chairman) P Redshaw,

D Shaw, A French, J Verry, T Hunt, S Knights, L Allsop, M Holmes.

 

In Attendance: E Wood - Clerk

Members of the Public: Two

 

1.            APOLOGIES FOR ABSENCE were accepted from:

            Councillors. P Hickey, C Draper, G Malin, Ward Councillor A Blackshaw

 

2.            DECLARATIONS OF PERSONAL/PREJUDICIAL INTEREST

            None Declared

 

3.         TO ADOPT THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 16TH SEPTEMBER 2010

            RESOLVED the minutes, after two names had been corrected, were adopted and signed by the Chairman.

 

4.         OPEN DISCUSSION FOR LOCAL RESIDENTS ON MATTERS             RELELVANT TO THE PARISH COUNCIL

            No Points Raised

           

5.         TO RECEIVE BRIEF REPORT FROM WARD COUNCILLOR A.             BLACKSHAW

            Not present

 

6.            RESIGNATION OF PARISH COUNCILLOR

            The Chairman informed the Parish Council that Councillor B. Merrick had             resigned. RESOLVED not to co-opt replacement as election due within six             months (May    2011). 

            A replacement Councillor was required for the Planning Group             RESOLVED the Chairman would replace Councillor B. Merrick on the

            Planning Group.

 

7.            ADOPTED BT KIOSK IN BISHOPSTONE

            The Chairman gave an update on the Kiosk.  He is awaiting the final             paperwork for the adoption from BT. Once this is received the electricity can             be disconnected. Discussions             regarding use of the Kiosk took place             RESOLVED Kiosk would be used as a Parish Council Notice Board. Clerk to             insure on completion. ACTION CLERK

           

 

 

 

8.            FINANCE

 

            8.1            Finance Report – AGREED

                        RESOLVED to pay Clerks salary as per Contract of Employment

                       

            8.2            Budget and Precept 2011/12

Budget AGREED. RESOLVED Precept 2011/12 to be maintained at the same the level as 2010/11 at £3885.00. Clerk to send relevant paperwork to Herefordshire Council. ACTION CLERK

 

            8.3            Donations Policy

                        It was felt a policy would be too restrictive RESOLVED not to have a             donations policy.

 

            8.4            Financial Regulations

                        RESOLVED to adopt revised Financial Regulations to include             additional clause on emergency expenditure (Clause 9.3)

 

            8.5            Revised Standing Orders 2010

                        RESOLVED to adopt Revised Standing Order 2010 to include 12(2)             of the Code of Conduct, regarding Prejudicial Interest.

 

            8.6            Asset Register

                        RESOLVED Clerk to insure notice boards on new for old basis and             to enquire about insurance for BT Kiosk and accident cover.

ACTION CLERK

 

            8.7            Installation and Associated Costs of Installing Footpath Gates.

                        RESOLVED The Chairman would contact Amey regarding             installation of gates and report back to the January meeting.

ACTION CHAIRMAN

 

            8.8            Maintenance of Notice Boards and Associated Costs of Materials

RESOLVED Notice boards would be re-varnished/oiled by Parish Councillors. ACTION COUNCILLORS

 

            8.9            Information Commissioners Office (ICO)

The Clerk informed the Parish Council of the legal requirement to register for Data Protection. RESOLVED Clerk to obtain relevant paperwork from the ICO and Register the Parish Council with the ICO. ACTION CLERK

 

9.            TRAINING COURSES

            The Clerk advised Council of the need for training and that HALC provided an excellent training schedule should anyone wish to attend.

 

10.            PARISH COUNCIL NAME

            Confusion had arisen over the Parish Council name.  A document from the Records Office revealed that the word District had been added. RESOLVED Parish Council to go back to the original name of Bishopstone Group Parish Council as per the Parish Grouping Order of 1973.

 

11.            MEETING DATES

            RESOLVED meetings would take place bi monthly on the 2nd Thursday of the month. Schedule for 2011 – January 13th, March 10th, May 12th, July 14th, September 8th, November 10th.

 

12.            REPORTING PARISH COUNCIL NEWS A minute from 15th July 2002 meeting had stated that the Clerk would be responsible for the Hereford Times entry.  RESOLVED The Parish Council felt that there was no reason to change this practice. The Clerk should also be responsible for the web site content and parish newsletter article. The Parish Council requested that the Clerk write to the outgoing clerk to advise him of this and to thank him for his contributions in the past. ACTION CLERK

 

13.       AMEY PARISH WALK RESOLVED for Councillors to let the clerk know if the work(s) had not been carried out in a reasonable period of time. ACTION COUNCILLORS

 

14.       BOAT AT BYFORD COMMON

            RESOLVED Councillor S. Hubbard would research with a view of asking Herefordshire Council to adopt as a Public Highway.

            ACTION COUNCILLOR S HUBBARD

 

15.            EMERGENCY CO-ORDINATOR

            Councillor Hubbard had been on a training session with Herefordshire Council. She asked for offers of help in compiling a register of available resources. RESOLVED that at the next meeting time would be allocated for this.

 

16.             TRAFFIC SURVEY BRIDGE SOLLARS RESOLVED Clerk would report back at the January meeting when a response from Amey had been received. ACTION CLERK

 

 

17.       ROAD SAFETY INITIATIVE

            A 50 mph limit throughout Herefordshire was discussed

            RESOLVED not to support initiative

 

18.            PLANNING

            18.1 Considered Planning Applications

                        18.1.1             DMN/102228/FH Fiddle Cottage, Bishopstone,                                                     Herefordshire HR4 7JQ

                                    Proposed Dormer Window in Roof

                                    RESOLVED Comments of Parish Council

                                    Support Application

 

 

 

 

                       

18.1.2            DMN/102046/F

                                    Land at Upper Norton and Hinton Farms, Norton Cannon,                                               Herefordshire

                                    HR4 7LN

                                    Continue to Erect, Take Down and Re-Erect Polytunnels                                           Rotated Around Fields as Required.

                                    RESOLVED Comments of Parish Council

                                    Parish Council support in principle but would like to make                                        the following observations.

                                    1. Noise from workers and vehicles should be kept away                                        from dwellings before 6 a.m.

                                    2. Site B, Water run off to be managed to avoid flooding

                                     on the road.

                                    3. Site C, Concerns were expressed about possible                                                 contamination to a private water supply from a spring on                                              Site C

                                    4. SSSI at Bishon Common is within 1Km of site. However,                         the Planning Application states there is no SSSI within 4 km of                                    the site.

 

                        18.1.3            DMN/102047/F

                                    Land at Bishopstone Forming Part of Bishopstone Court,                                      Bishopstone/Bridge Sollars, Herefordshire HR4 7JQ

                                    Continue to Erect, Take Down and Re-Erect Polytunnels                                           Rotated Around Fields as Required.

                                    RESOLVED Comments of Parish Council

                                    Parish Council support in principle but would like to make                                        the following observations.

                                    1. Noise from workers and vehicles should be kept away                                        from dwellings before 6 a.m.

                                    2. Site B, Water run off to be managed to avoid flooding on                                the road.

                                    3. Site C, Concerns were expressed about possible                                                 contamination to a private water supply from a spring on                                              Site C

                                    4. SSSI at Bishon Common is within 1 km of site.  However,                                     the Planning Application states there is no SSSI within 4 km of                                    the site.

           

            18.2 Previously Considered Application

                        18.2.1            DMN/101640/L

                                    Midsummer Barn, Mansell Gamage, Herefordshire HR4 7LE

                                    Replacement Windows

                                    RESOLVED Comments of Parish Council

                                    The Parish Council had no objection to the proposed work                                                 but felt that the plans and elevations did not show the

                                    dimensions of the replacement windows, that the quotation                                         of a Velux design reference was not sufficient to identify the                                size or style of windows to be used, and that a drawing with                             dimensions would have helped to show the effect of the                                                 change on this historic building.

           

            18.3            Decisions of Herefordshire Council.

                        None Received.

 

19.            PLANNING RECORD (Circulated to Councillors)

            NOTED

 

20.            INFORMATION SHEET (Circulated to Councillors)

            NOTED

           

21.            ITEMS RAISED FOR NEXT SCHEDULED PARISH COUNCIL             MEETING

·        Insurance

·        Emergency Co-ordinator

·        BT Kiosk Update

·        Footpath Gates Update

 

22.       NEXT SCHEDULED MEETING DATE AND TIME

            Thursday 13th January, 2011 at 7.30 in Staunton-on-Wye Village Hall

 

 

The meeting concluded at 9.45 p.m.

 

 

 

 

Signed:                                                                        Dated:

Chairman